Office cleaning checklist: daily, weekly and monthly tasks
A practical office cleaning checklist for UK workplaces, with daily, weekly, monthly and quarterly tasks for desks, kitchens, washrooms and floors.
By KleanLinc · Updated · 2 min read
A clear office cleaning checklist helps your cleaner know exactly what to do, and helps you check that it is being done. It also makes quotes easier to compare.
Use the checklist below as a starting point and adjust it to the size and use of your workplace.
Daily office cleaning tasks
- Empty bins and recycling and replace liners.
- Clean and disinfect toilets, sinks, taps and washroom surfaces.
- Restock soap, toilet roll and paper towels.
- Wipe kitchen worktops, sinks and the outside of appliances.
- Wipe high-touch points: door handles, light switches, lift buttons and handrails.
- Vacuum or mop entrances and high-traffic floors.
Daily office cleaning does not always mean every task every day. In a small office, "daily" tasks might be done on each visit, two or three times a week.
Weekly tasks
- Vacuum all carpeted areas and mop hard floors throughout.
- Dust and wipe clear desks, shelves and window sills.
- Clean meeting room tables and chairs.
- Clean inside the microwave and wipe the fridge exterior.
- Clean internal glass and mirrors.
Monthly tasks
- Clean inside the fridge and remove out-of-date food.
- Dust skirting boards, door frames and vents.
- Wipe chairs and spot-clean upholstery.
- Descale kettles and taps where needed.
Quarterly and occasional tasks
- Deep clean carpets and hard floors.
- High-level dusting of lights and ceiling vents.
- Clean window blinds.
- A full deep clean of kitchens and washrooms.
See how often you should deep clean your office for more on scheduling these.
Why it matters
In Great Britain, the Workplace (Health, Safety and Welfare) Regulations 1992 (opens in a new tab) require workplaces, and their furniture and fittings, to be kept sufficiently clean. A written checklist is a practical way to show what cleaning happens and when.
Make the checklist work
Share the checklist with your cleaner before the first visit, agree any changes, and keep it somewhere both of you can see. Include it in your cleaning brief when asking for quotes.
KleanLinc is a UK platform preparing to launch. It is not a cleaning company: the planned platform will let businesses post requirements, review relevant profiles of local, independent cleaners and agree terms directly. Joining the Founding Employer list is free and records interest only.
Frequently asked questions
- What should be on an office cleaning checklist?
- Bins, washrooms, kitchens, high-touch points and floors daily or each visit; desks, glass and meeting rooms weekly; and deeper tasks monthly or quarterly.
- How often should an office be cleaned?
- It depends on how many people use it. Busy offices often need cleaning every working day, while small offices may need two or three visits a week.
- Who should supply cleaning products for an office?
- Either can work. Agree in writing whether the cleaner or the business supplies products, equipment and consumables.
Official sources
- legislation.gov.uk: Workplace (Health, Safety and Welfare) Regulations 1992, regulation 9 (opens in a new tab)
- HSE: Cleaning (opens in a new tab)
This guide is general information, not legal, tax or financial advice. Rules and fees change, so check the official source for your situation. KleanLinc is preparing to launch; platform features described here are planned, not live.