What documents will you need to join KleanLinc as a cleaner?
Get ready for KleanLinc profile setup: the ID, right to work, DBS and insurance documents cleaners are often asked for, and how they are kept private.
By KleanLinc · Updated · 3 min read
When KleanLinc profile setup opens, cleaners will be asked for supporting documents for administrative review. The exact list will be confirmed then, but you can get the common ones ready now.
This guide covers the documents cleaners are usually asked for, how to get them and how KleanLinc plans to keep them private.
Do not send documents yet
The Founding Cleaner registration only asks for basic details. Please do not email or upload ID, certificates or other documents to KleanLinc before profile setup opens. The privacy notice explains why.
Documents cleaners are commonly asked for
- Photo ID, such as a passport or photocard driving licence.
- Proof of address, such as a recent bank statement or utility bill.
- Evidence of your right to work in the UK.
- A criminal record certificate, if you have one.
- Details of your public liability insurance, if you have it.
KleanLinc will confirm which of these it requests, and in what form, when profile setup opens.
Right to work
How you prove your right to work depends on your status. Some people show a UK or Irish passport. Others can get a share code from GOV.UK's Prove your right to work (opens in a new tab) service. GOV.UK explains which applies to you.
DBS and criminal record checks
In England and Wales you can request a basic DBS check for yourself online. GOV.UK lists the cost as £20 at the time of writing. In Scotland, basic disclosures come from Disclosure Scotland, and in Northern Ireland basic checks come from AccessNI.
A certificate shows information as at the date it was issued. Our guide to DBS checks for cleaners explains the different levels and who can apply.
Insurance
Public liability insurance is not always a legal requirement for a self-employed cleaner, but many clients ask for it. Have your policy schedule ready, and check the dates and level of cover. See do self-employed cleaners need insurance?
How KleanLinc plans to handle your documents
- Documents are for administrative review. An authorised person makes the final decision.
- Employers do not receive copies of your private identity, address, right-to-work or DBS documents through the normal platform flow.
- Employers may see an agreed review status only.
- Review is not a guarantee of identity, conduct, qualifications, insurance, availability or service quality.
That means you should not need to send copies of your ID to employers over messages. If anyone asks you to, you can decline.
A simple checklist to prepare now
- Check your passport or driving licence is in date.
- Find out how you prove your right to work.
- Request a basic criminal record check if you do not have a recent one.
- Check your insurance renewal date.
- Keep digital copies somewhere safe and private.
KleanLinc is a UK platform preparing to launch. Joining the Founding Cleaner list is free and records your interest only: it does not create a live account or guarantee work.
Frequently asked questions
- Do I need a DBS check to join KleanLinc?
- The documents KleanLinc requests will be confirmed when profile setup opens. Many clients ask cleaners for a basic check, so it is worth knowing how to get one.
- Will employers see my documents?
- Not through the normal platform flow. Employers may see an agreed review status, not copies of your private documents.
- Can I join the Founding Cleaner list without documents?
- Yes. The founding registration does not ask for documents, and you should not send any yet.
Official sources
- GOV.UK: Prove your right to work (opens in a new tab)
- GOV.UK: Request a basic DBS check (opens in a new tab)
- mygov.scot: Basic disclosure (opens in a new tab)
- nidirect: AccessNI basic checks (opens in a new tab)
This guide is general information, not legal, tax or financial advice. Rules and fees change, so check the official source for your situation. KleanLinc is preparing to launch; platform features described here are planned, not live.